Tuesday, July 2, 2019

The Key Pros and Cons of PowerPoint

Image by Pixaline from Pixabay
Microsoft PowerPoint has been utilized for business and personal purposes since its creation in 1987. Despite it being around for many years and technology heavily advancing, it’s still one of the core applications that’s used for presentations across the world. From students at college using it to demonstrate a project that they’ve been working on to an individual presenting an idea to a potential client, the possibilities of using PowerPoint are endless. 

There are even businesses that offer software that complement the application, to enable people to edit the content swiftly and easily, ensure that the presentation is compliant and on-brand and that it can be shared via email  – an example of which being Alongside this, PowerPoint now also offers Powerpoint Online which allows you to work with on the presentations whilst you are on the website where the presentation is located.

If you are thinking of utilizing PowerPoint, it’s important to consider what the pros and cons are of it. To help make the decision easier, here are the key advantages and disadvantages of the application:

Firstly, what are the pros:

1. It will spruce up your presentation

When you are giving a presentation and want people to remember it, PowerPoint should be your first port of call. Adding a sense of professionalism that will make people take your business or project seriously, you can place content, images, videos and more within it. A lot more interesting than simply standing up and talking, it will help to support what you are saying in a way that’s concise and interesting. It’s also a great way of organizing your thoughts onto one easy application. 
2. It’s customizable 

Following on from the above point, PowerPoint can be edited and adjusted to fit your needs. If you want a text-heavy presentation, you can have it. If you want one that’s filled with only images, easy. This level of flexibility means that can create a presentation that will meet your requirements, whilst allowing it to look visually appealing. 
3. You can easily print the PowerPoint out in hand-out form

This means that you can present whilst it’s on the screen, as well as giving people a physical hand-out to read alongside it. This will, yet again, make whatever you’re presenting seem more credible and professional. 

If you are worried about the hefty cost of PowerPoint, you needn't be. Affordable for both students and businesses alike, it’s an application that can be utilized with ease without a big price tag.  

5.  It’s easy to use

Not only is PowerPoint easy to download, but it can be used easily by anyone. A standard application, you can adjust it by adding different fonts, adding images, etc. with ease. There are even demonstrations that you can watch if you’re unsure of how to use it. 

Now, onto the cons:

1. The presentations can easily look messy

If you are making a presentation that’s filled with text, it can be incredibly unappealing to the eye. People can easily go overboard with too much text or a color scheme that doesn’t fit the brand/simply doesn’t look aesthetically appealing. This will detract from the purpose of the presentation, causing it to look unprofessional and resulting in people losing interest. 

2. Technical difficulties may arise

Say you’re giving a vital business presentation. PowerPoint might stop working, the computer might freeze or another issue might arise that delays your presentation. This issue can be the difference between success and failure - especially if you haven’t come prepared with a physical handout of the presentation. This is a downfall, however, of all the technology that’s utilized when giving a presentation. 

3. Everyone uses it, therefore it’s not unique

Unfortunately, the fact that everyone uses it can be a downfall. You never want to stand out and give a presentation that doesn’t stand out from the crowd. You want one to stick in people’s minds because of the way it’s presented. As anyone can use this application, it can result in a presentation that’s lacking that extra spark that’s needed. 

It’s clear that there are both pros and cons of utilizing PowerPoint that should be considered before using it. An application that has been around for many years, it’s clear that it will still be used for years to come, despite its small downfalls. These cons however, should be taken lightly, as it will depend on who uses it (i.e. the style that you use), that you should expect that the technology could potentially break (no real fault of PowerPoint) and that as with everything in the modern age, it will be utilized by many because of its flexibility. 

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